Tel-Tron Project Management: A Behind the Scenes Look at a Team Devoted to Your System, Satisfaction and Success

Tel-Tron Project Management: A behind the scenes look at a team devoted to your system, satisfaction and success

During my career here at Tel-Tron, I have held a few different positions. As much as things have changed for me personally, a single philosophy has always stayed the same­ —ensure that our customers have the confidence that they can rely on their emergency call systems to save lives, every day. Most recently, I have had the privilege to work with the Project Management department, a team of dedicated people who prove their devotion to this philosophy day in and day out. I have witnessed many projects through all stages, from the time they are sold to our customers to years after they have been in use.

I’d like to take you behind the scenes, to give you a glimpse of all of the important work to which we devote our time and energy for the benefit of you, our customers.

Working With You

Our Tel-Tron Project Managers are professional, experience individuals focused on your success. Tel-Tron Project Managers are the great group of guys responsible for installing and maintaining your Tel-Tron solution. And whether it’s getting extra or replacement parts sent overnight, working with technical support and engineering, or something or as simple as looking up phone numbers, the project management staff have a supportive, and equally dedicated, team behind them.

Planning and Preparing

Our project managers develop close relationships with our customers since they often spend the most face-to-face time with them. Because of this, we feel personal responsibility to our customers and their residents. The interactions project managers have with residents are typically brief, but tend to be the most memorable to them, and stick in their mind. It’s ultimately the residents that we are all serving, and why we take the time to make sure every device works properly so that your staff receives each and every emergency call.

From the moment an emergency call system is sold, our project management staff begins making contact with the customer, assuring them that we are preparing for and looking forward to taking on their project. Since there are usually several prerequisite items that we need before we can properly install a system, so we rely heavily on the commitment and cooperation of our customers in the planning and preparation for a project. These items are requested of the customer before or during our Kick-Off Meeting.

Kick-Off Meeting

Kick-Off Meetings are designed to bring everything to the table regarding the upcoming installation of a system. More importantly, this meeting is to set the stage for the entire project, by setting expectations for obstacles, benefits, and features, as well as training and support during the life of the system.

Our customers don’t always understand the purpose of this meeting and the value can sometimes be difficult to articulate. But during the meeting, we ask important questions to make sure that the end result is what our customer is expecting. Issues that no one anticipated can come up in this meeting, which results in the reevaluation of products, protocol, and/or timelines. Regardless of the issue, we always resolve it quickly to ensure the installation will have your desired outcomes.

Installation

For weeks prior to your installation, the Tel-Tron project management team is reviewing, researching, discussing, and verifying everything about your project. They are well-versed in what and where product is to be installed, as well as many other intimate details about your community and the residents you care for.

A Tel-Tron Project Manager Assists a Customer with Installation

Once the product shipment arrives, the installation is ready to begin. You are anxiously awaiting the arrival of the Tel-Tron project manager you spoke with during the Kick-Off Meeting. As soon as he arrives, he and his team get to work, moving swiftly around your community installing product, testing the system, and training you and your staff. As quickly as the time came, the time has now passed, and your system is now fully-installed and you are now saying goodbye with handshakes, smiles and maybe a hug. You’re excited about how much easier your life and the lives of your staff and residents will be.

Post-Installation

The project management team discusses your project immediately after installation to review any and all aspects of the project. We discuss issues that may have caused difficulty, in order to learn and improve our processes.

We as a team continuously talk about new ways of installing our product to create the best outcomes. Whether it’s the best position of a wireless device on a door, or where in a resident unit is the most convenient and effective location for product placement, our team never stops thinking of new ways to improve what we do when serving you and your residents.

Feedback

We often hear positive comments on the project managers’ performance and how their work has improved the resident’s quality of life as well as the staff’s work experience. These comments give our project managers a deep sense of satisfaction, knowing that their efforts have made an impact in saving a life.

As one of the many people behind our great project management team, I am always proud when I hear a happy customer rave about the terrific experience they’ve had. We want to hear from you! If you have had a noteworthy experience with our project management team, or have any questions or suggestions for us, please let us know.

About Samantha Staup - Project Coordinator
Samantha Staup has been a part of Tel-Tron for four years. She left Tel-Tron corporate headquarters to head the Arizona office in 2009 and has since been responsible for all of the administration tasks for the Project Management department as well as producing all shop drawings for all new construction projects sold. She has the ability to multitask and make things happen, making her a valuable member of the Tel-Tron team.

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